2022 Oklahoma Emergency Management Conference
Choctaw Casino Resort-Durant | March 29-31, 2022
These details come directly from the latest working archive. Dates, venue, and exhibitor guidance are preserved so sponsors and attendees can keep historical records aligned.
- - Location: Choctaw Casino Resort-Durant, 4216 S HWY 69/75
- - Dates: March 29-31, 2022 with exhibitor setup beginning March 28 at 2 p.m.
- - Focus: Training, attendee networking, and vendor showcases for Oklahoma emergency managers.
The archive notes that vendors should be ready for attendee engagement through dedicated exhibit hours and drawings that run throughout Thursday.
What exhibitors receive
Booths are 10×10 and include electricity, pipe & drape, wi-fi, table, and 2 chairs.
Setup & teardown
SET-UP: Vendors can set up Monday, March 28 after 2 p.m. or Tuesday, March 29 from 8-10 a.m.
Tear Down: Start at noon on Thursday, March 31 and finish by 4 p.m.
Engagement
Door Prizes: Vendors are encouraged to bring prizes for drawings alongside OEMA-provided items.
No Show Policy: All no-show vendors will be billed for space reserved.
Additional language restored verbatim
- - Conference General Information
- - Oklahoma Emergency Management Association Conference
- - March 29-31, 2022
- - Choctaw Casino Resort-Durant, 4216 S HWY 69/75
- - Conference Attendee Profile
- - Exhibitor Hours
- - Exhibitors/Sponsors
- - SET-UP: Vendors will be able to setup on Monday, March 28 after 2 pm. Tuesday, March 29 from 8AM – 10AM.
- - Tear Down: Start at noon on Thursday, March 31 and be done no later than 4 pm.
- - Door Prizes: Vendors are encouraged to bring door prizes for the drawing to be added to prizes provided by the OEMA. The door prize drawings will begin on Thursday Morning and will run during the day.
- - No Show Policy: All no-show vendors will be billed for space reserved.
- - Files should be sent electronically to greereoc@uitgmail.com by March 04, 2021.
- - Logos for sponsorships
- - Ads, logos, and video clips must be submitted in a JPEG, PNG, MP4 format that is 300 DPI or better.
Frequently Asked Questions
What are the key dates and setup windows for the 2022 OEMA Conference?
The archive confirms pre-conference training on March 28 with exhibitor setup opening at 2 p.m. Vendors can also set up March 29 from 8-10 a.m. before attendee traffic increases.
Main conference days run March 29-31, 2022 at the Choctaw Casino Resort in Durant, keeping the historical schedule intact for documentation and reconciliation.
Tear down begins at noon on March 31 and must finish by 4 p.m., matching the original guidance so logistics and staffing can be planned without surprises.
How should exhibitors prepare for power, internet, and drape needs?
Booths include electricity, pipe and drape, Wi-Fi, a table, and two chairs. This mirrors the archived inclusions and helps procurement confirm what is covered by the fee.
If additional drops or specialized power are needed, vendors should coordinate in advance following the same expectations set in the archived copy.
Documenting inclusions protects both OEMA and vendors by clarifying what is standard and what may trigger additional venue charges.
What engagement expectations exist for exhibitors and sponsors?
The archive encourages vendors to supply door prizes that complement OEMA drawings to increase booth traffic and attendee interaction.
Exhibitor hours follow the legacy schedule, so staffing plans should ensure coverage during peak conference windows and Thursday morning drawings.
These expectations help sponsors maximize ROI and maintain consistency year over year for attendee experience.
How are no-show and cancellation scenarios handled?
The archived policy notes that all no-show vendors will be billed for reserved space, so cancellations should be communicated early to avoid charges.
Because the site is static, policy language remains visible to finance and procurement teams for internal approvals and audit documentation.
Keeping the canonical URL stable ensures historic terms are referenceable even if new conference years are added later.
What should vendors know about marketing assets and deadlines?
Logos and ads should be sent electronically (JPEG, PNG, or MP4 at 300 DPI) to the archive-listed email by March 4, 2021 - a date preserved for context and process clarity.
Providing specs and timelines in one place reduces email churn and keeps creative teams aligned with OEMA formatting requirements.
If new assets are produced, using the same specs maintains quality and consistency across sponsor materials and on-site screens.