Exhibitor Booth
Booths are 10×10 and include electricity, pipe & drape, wi-fi, table, and 2 chairs.
Investment
$1,000.00 - Out of stock
What\'s included
10x10 booth footprint, electricity, pipe & drape, Wi-Fi, table, and two chairs.
Positioned for high-traffic engagement with OEMA attendees.
Restored copy from the archive
- - Conference General Information
- - Oklahoma Emergency Management Association Conference
- - March 29-31, 2022
- - Choctaw Casino Resort-Durant, 4216 S HWY 69/75
- - Conference Attendee Profile
- - Exhibitor Hours
- - Exhibitors/Sponsors
- - SET-UP: Vendors will be able to setup on Monday, March 28 after 2 pm. Tuesday, March 29 from 8AM – 10AM.
- - Tear Down: Start at noon on Thursday, March 31 and be done no later than 4 pm.
- - Door Prizes: Vendors are encouraged to bring door prizes for the drawing to be added to prizes provided by the OEMA. The door prize drawings will begin on Thursday Morning and will run during the day.
- - No Show Policy: All no-show vendors will be billed for space reserved.
- - Files should be sent electronically to greereoc@uitgmail.com by March 04, 2021.
- - Logos for sponsorships
- - Ads, logos, and video clips must be submitted in a JPEG, PNG, MP4 format that is 300 DPI or better.
Frequently Asked Questions
What is included with an OEMA exhibitor booth?
Each booth is 10x10 and comes with electricity, pipe and drape, Wi-Fi, a table, and two chairs exactly as documented in the archive, so sponsors know what they are purchasing.
These inclusions minimize add-on costs and let vendors focus on staffing, demos, and attendee engagement rather than last-minute rentals.
If specialty power or furnishings are needed, use the archived specs as a baseline when requesting upgrades from the venue.
How should exhibitors plan shipping and on-site setup?
Setup windows are Monday, March 28 after 2 p.m. or Tuesday, March 29 from 8-10 a.m., preserved from the archived conference guidance.
Ship materials to arrive ahead of those windows and coordinate with the venue for drayage using the same contact process vendors followed in 2022.
Having the schedule visible ensures teams plan labor, inbound freight, and demo readiness without conflicting interpretations.
What connectivity and power details should teams confirm?
Standard Wi-Fi and power are included; confirm amperage needs if you are running high-draw displays or charging stations so venue electricians can support you.
Label gear with your booth number and bring power strips to keep wiring tidy within the provided footprint.
Documenting these expectations keeps safety, uptime, and attendee experience consistent across sponsors.
How can exhibitors maximize engagement and lead capture?
Use door prizes as encouraged in the archive to draw traffic and connect with attendees before Thursday drawings, pairing giveaways with quick demos.
Position messaging around OEMA mission so conversations stay relevant to emergency management operations and resource needs.
Plan staffed coverage during peak conference blocks to honor the archived exhibitor hours and avoid missed opportunities.
What policies apply to cancellations and no-shows?
The archived policy states all no-show vendors will be billed for space reserved, so communicate cancellations early to avoid charges.
Keep procurement and finance teams aware of this language when issuing purchase orders or credit card holds.
Clear documentation protects both OEMA and exhibitors by preventing disputes over space utilization and billing.